Administrative Assistant


Lube-tech Sales & Services Limited is seeking to recruit a suitable candidate to fill the position of Administrative Assistant.


·         Answer and direct phone calls

·         Organize and schedule meetings and appointments

·         Maintain contact lists

·         Produce and distribute correspondence memos, letters, faxes and forms

·         Assist in the preparation of regularly scheduled reports

·         Develop and maintain a filing system

·         Submit and reconcile expense reports

·         Provide general support to visitors and customers

·         Provide information by answering questions and requests

·         Handle multiple projects

·         Prepare and monitor invoices

·         Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

·         Contribute to team effort by accomplishing related results as needed

·         Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

·         Write letters and emails on behalf of other office staff

·         Cover the reception desk when required

·         Maintain computer and manual filing systems

·         Data entry

·         Handle sensitive information in a confidential manner

·         Coordinate office procedures

·         Reply to email, telephone or face to face enquiries

·         Develop and update administrative systems to make them more efficient

·         Resolve administrative problems

·         Receive, sort and distribute the mail

·         Answer telephone calls and pass them on

·         Greet and assist visitors to the office

·         Photocopy and print out documents on behalf of other colleagues


·         Proven admin or assistant experience

·         Knowledge of office management systems and procedures

·         Excellent time management skills and ability to multi-task and prioritize work

·         Attention to detail and problem solving skills

·         Excellent written and verbal communication skills

·         Strong organizational and planning skills

·         Proficient in MS Office

·         At least 3 years of experience in the field or in a related area

·         Diploma or equivalent

Administrative Assistant top skills & proficiencies:

·         Reporting Skills

·         Administrative Writing Skills

·         Microsoft Office Skills

·         Analysis

·         Professionalism

·         Problem Solving

·         Supply Management

·         Inventory Control

·         Verbal Communication

·         Office Administration Procedures

Interested applicants can email resumes to




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